What are the three elements that a resignation letter should contain? What are the guidelines to be followed when resigning from a job?
What will be an ideal response?
Resignation is formal notification of giving up employment. Resigning from a job requires
almost as much tact, diplomacy, and care as applying for a job. You should leave on good
terms with our employer for two key reasons. First, you might want to work for this company
again, and second, you may need references. Your resignation letter should contain three
elements: the date of your resignation, a positive explanation for your resignation, and a
thank-you for the experience. This letter will become part of your permanent employment file.
Follow these guidelines when you resign from a job:
a) Make an appointment with your immediate supervisor, and hand your letter of resignation to
him or her.
b) In your letter and in the comments you make during the appointment, indicate that you
enjoyed working for the organization. You might mention that the experience gained with the
company has definitely moved you forward in your career.
c) Give a two-week advance notice that you are leaving, unless your company handbook or
employment agreement specifies that you must give longer notice.
d) If you are leaving due to job dissatisfaction, express your reasons in a positive way. For
example, "I feel that Casey & Casper Accounting will offer me some new challenges and a
greater opportunity for advancement."
e) Make certain that all your work is up to date and that your papers and files are clearly
marked and well organized.
f) Leave a list of instructions or suggestions that may be helpful for your successor.
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