What is a change control system? How are they structured? What are they used for?
What will be an ideal response?
Effective project managers recognize that clients make changes to the project as it progresses. All project proposals and plans should contain a description of how requests for changes in the project's plan, budget, schedule, or performance deliverables will be handled. An effective change control system will have steps in place that review the requested changes for both content and procedure and identify how the change will impact the project. This impact must be reflected in adjustments to the project's performance objectives, the schedule, and budget. Once accepted, change orders become part of the overall project plan. Part of the job of a change control system is to clearly communicate any changes to any person or part of the project affected by the change. The best way to ensure that this critical communication occurs is to have all changes approved in writing by all appropriate representatives of the impacted areas. Ultimately, the change should only be made if its benefits outweigh the costs of implementing the change.
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