Explain how to use mail merge to send a personalized message via email.

Question

What will be an ideal response?

Answer 1

Using mail merge to create the email message enables you to personalize messages, ensuring that only the recipient's email address appears in the To: text box in the email message. The steps for creating an email mail merge are basically the same as for a letter mail merge. The main document can be a Word document, and the data source file can be your Outlook contact list. When you click the Start Mail Merge button to begin the mail merge, click E-Mail Messages. Next, click the Select Recipients button, click Choose from Outlook Contacts, then follow the prompts to choose the correct address book and import the contacts folder. When you are ready to merge the final document, click the Finish & Merge button in the Finish group, then click Send Email Messages. Note that you cannot add a recipient to the Cc (carbon copy) or Bcc (blind carbon copy) fields. If you want to receive a copy of the email message, add your email address to the Mail Merge Recipients list.