Explain the parts of a meeting.
What will be an ideal response?
Each meeting should cover the following:
(1) Objectives: Begin by reviewing progress to date, the group's objectives, and the purpose or objective for the specific meeting. If minutes are recorded, they are usually approved at the beginning of the next meeting. For most meetings, it is recommended that a secretary be appointed to take minutes.
(2) Agenda: Cover the agenda items. Try to keep to the approximate times, but be flexible. If the discussion is constructive and members need more time, give it to them; however, if the discussion is more of a distractive argument, move ahead.
(3) Summarize and review assignments: End the meeting on time. The leader should summarize what took place during the meeting. Were the meeting's objectives achieved? Review all of the assignments given during the meeting. Get a commitment to the task that each member should perform for the next or a specific future meeting. The secretary and/or leader should record all assignments. If there is no accountability and follow-up on assignments, members may not complete them.
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