What are the types of printed forms of memos used in organizations?

Question

What will be an ideal response?

Answer 1

Three examples of printed forms are the standard memo, the message memo, and the routing
slip.
a) Standard memos: Printed interoffice memo forms make it easy to both write and read
memos. These printed forms often list the writer's name and telephone number. The writer
simply writes in the appropriate information and forwards the memo. The heading of a printed
memo form usually contains (1) the name of the company, (2) the title "Interoffice
Memorandum" or "Interoffice Memo," and (3) the guide words "TO," "FROM," "DATE," and
"SUBJECT." In some organizations, the preferred sequence is "DATE," "TO," "FROM," and
"SUBJECT." In a large organization, the heading may also contain "Department," "Location,"
"Telephone Extension," "Fax Number," and "E-mail Address."
b) Message memos: These are used to record phone messages and messages from visitors.
These forms consist of lines for the caller's name and telephone number and for a brief
message.
c) Routing slips: These are used to channel messages to specific people. If a routing slip is not
used often, the spaces following the guide words for names and office telephone numbers can
be left blank. If a routing slip is used often, the names and office telephone numbers should be
printed on the form.