Explain the risks associated with the creation of unnecessary roles and why it can happen
Managers in ERP environments have significant discretion in creating new roles for individuals. This may be done for employees who need access to resources for special and/or one-time projects. Such access granting authority needs to be temper with judgment to prevent the number of roles from multiplying to the point of becoming dysfunctional and thus creating a control risk. Indeed, an oft cited problem in ERP environments is that roles tend to proliferate to a point where their numbers actually exceed the number of employees in the organization. Policies need to be in place to prevent the creation of unnecessary new roles and to ensure that temporary role assignments are deleted when the reason for them terminates.
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