Describe three general guidelines you should follow when scheduling a meeting.

Question

What will be an ideal response?

Answer 1

1.      Create an agenda before scheduling a meeting. Have a list of topics for discussion prepared and estimate the time for each item and an ending time. When creating the agenda, consider who will attend the meeting and where it will be held.
2.      Be sure you include everyone you need to attend the meeting. Invite only those people whose attendance is absolutely necessary to ensure that all of the agenda items can be addressed at the meeting.
3.      Be sure you have a location for the meeting. Confirm that the location of the meeting is available and that the room is the appropriate size for the number of people invited. Also, make sure the room can accommodate any multimedia equipment that might be needed for the meeting, such as a projector or telephone and video conferencing capabilities.