Discuss document properties. Include definitions of these terms: metadata, keywords, standard properties, and automatically updated properties. Be sure to give at least two reasons why document properties are valuable.

Question

What will be an ideal response?

Answer 1

Excel helps you organize and identify your files by using document properties, which are the details about a file. Document properties, also known as metadata, can include information such as the project author, title, subject, and keywords. A keyword is a word or phrase that further describes the document. For example, a class name or document topic can describe the file's purpose or content

Document properties are valuable for a variety of reasons:
(1) Users can save time locating a particular file because they can view a document's properties without opening the document.
(2) By creating consistent properties for files having similar content, users can better organize their documents.
(3) Some organizations require Excel users to add document properties so that other employees can view details about these files.

Five different types of document properties exist, but the more common ones used in this book are standard and automatically updated properties. Standard properties are associated with all Microsoft Office documents and include author, title, and subject. Automatically updated properties include file system properties, such as the date you create or change a file, and statistics, such as the file size.