What purpose does a final project report serve? What are the major elements of the final project report and what information should be contained in each one?

Question

What will be an ideal response?

Answer 1

The final project report is the administrative record of the completed project, identifying all its functional and technical components as well as other important project history. The final report is an evaluative document that highlights both the strengths and weaknesses of its development; a candid assessment of what went right and what went wrong for the project over its life cycle. The major elements and information in each are as follows:
Project performance — Project achievements relative to plan are assessed. How did the project compare on time, cost, performance, and client acceptance?
Administrative performance — What standard administrative practices occur within the organization and what are the benefits and drawbacks to the project?
Organizational structure — Comments on how the organization's operating structure either helped or hindered the team and its efforts.
Team performance — The report should reflect on the effectiveness of the project team in terms of their actual performance on the project and with regard to team building and staffing policies, training or coaching, and performance evaluation.
Techniques of project management — The report should examine the methods of estimation as well as scheduling processes and techniques.
Benefits to the organization and customer — All projects are guided by a goal or series of discrete goals that have, as the bottom line, the assumption of providing benefits to the sponsoring organization and the project's clients. This section of the report should consider the degree to which the project succeeded in accomplishing its goals and providing the anticipated benefits.