Are there any requirements for the retention and destruction of inactive health care records ? If so, what guidelines must be followed?
Written policies governing retention and destruction are essential. HIM professionals must ensure that retention and destruction policies follow state laws and guidelines. The state department of archives or similar authority should know the applicable regulations for retention and destruction of correctional and health-related records. Careful thought also should be given to disaster policies, such as what should be done to protect records from or restore those with fire and water damage. Some companies specialize in helping facilities recover records after disasters. Consideration also should be given to the potential for different types of natural disasters, such as tornadoes or floods.
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