Explain why it is necessary to sequence ideas before communication. Explain the process involved in determining an appropriate sequence

Answer 1

When planning your communication, you should strive for an outline that will serve you in much the same way a blueprint serves a builder or an itinerary serves a traveler. Organizing your message first will ensure that your ideas are presented clearly and logically and all vital components are included. To facilitate your determining an appropriate sequence for a business document or presentation, consider answering the following questions:
a . What is the central idea of the message? Think about the reason you are writing or speaking—the first step in the communication process. What is your purpose—to extend a job offer, decline an invitation, or seek support for an innovative project? The purpose is the central idea of your message. You might think of it as a message condensed in one brief statement.
b.What is the most likely audience reaction to the message? Ask, "If I were the onereceiving the messageI am preparing to send, what would my reaction be?" Because you wouldreact with pleasure to good news and displeasureto bad news, you can reasonably assume the receiver's reaction would be similar. By considering anticipatedaudience reaction,you build goodwill withthe receiver. Almost everymessage will fit into one offour categories of anticipated audience reaction—pleasure, displeasure, interest but neither pleasure nor displeasure, or no interest.
c. In view of the predicted audience reaction, should the central idea be listed first in the outline or should it be listed as one of the last items? When amessage begins with the major idea, the sequence ofideas is called deductive. When a message withholdsthe major idea until accompanying details and explanationshave been presented, the sequence is calledinductive.