Why is it important to deliver effective project reports and communications?

Question

What will be an ideal response?

Answer 1

Members of the project team regularly report their progress to the project manager, who in turn reports to management and users. Although team members constantly use e-mail to communicate, most project managers schedule regular status meetings with the entire project team.
At those meetings, each team member updates the group and identifies any problems or delays. Although meetings can be time-consuming, most project managers believe it is worth the effort. The sessions give team members an opportunity to share information, discuss common problems, explain new techniques, and offer comments that can be extremely valuable to team members working on other areas of the project. The meetings also give the project manager an opportunity to update the entire group, seek input, and conduct brainstorming sessions.
A project manager must report regularly to his or her immediate supervisor, upper management, and users. Although a progress report might be given verbally to an immediate supervisor, reports to management and users usually are written. Gantt charts often are included in progress reports to show project status graphically.