The director of a home care agency wants to document the names, addresses, diagnoses, healthcare providers, and pharmacy information for all patients. What should the nurse use to organize this information?
A) Database
B) Index cards
C) Spreadsheet
D) Basic document
A) Database
Explanation: A) A database is an electronic format for storing, organizing, and retrieving data in an organized manner. Databases provide the backbone for any organizations that need to store, retrieve, and organize data. The most common type of database is the relational database, which provides the ability to sort and retrieve data through its relationship with other data fields, such as linking a name with an address or a gender with a diagnosis.
B) Index cards would be labor intensive and may get lost or misplaced.
C) Spreadsheets are electronic tools that can be used to organize data, such as lists of related data. The row and column format support calculations, but spreadsheet software can also be used to create staff schedules, track information, and make simple reports. A spreadsheet can perform some simple functions of a database but cannot provide the complex relationship linking and reporting that is found in a true database.
D) A basic document can be used to list information; however, it cannot be sorted or easily changed.
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