Deborah and Bruce are concerned that you are focused on threats rather than jumping into the work. However, during your conversation they mention some risks as shown in Figure 2. You suggest mitigation strategies and estimate additional cost of $25,000 for things you will put into action right away.
Risk Item Mitigation Cost $23,000 Liability for damages or injuries $2,000 Weather suppresses revenue from concessions Negative press coverage Insufficient resources Response Transfer. Purchase additional insurance Mitigate. Increase police security. Transfer. Use vendors instead of city-run concessions and charge up-front booth fees. Accept. Minimize by good execution. Mitigate. Control resources cost and use more local volunteers. Contingency $0 $0 Other unknown risks Total $25,000 $50,000 You will transfer some risk through insurance and by changing the concession vendor approach. You will accept and manage the risk of negative press coverage and resource costs. You expect other unknown risks to arise and suggest an additional $25,000 for contingency. You ask Deborah to increase the city's budget to $250,000. You have justified the cost, and there is still time to get city council approval, so she agrees. This is a good example of considering risk early in the project approval process. You meet with your project team to review the work breakdown and to develop an activity list. They agree with the scope but seem unwilling to commit as you start making assignments. They keep talking about things that could go wrong, instead of focusing on how to get the work done. You are not getting their buy-in, so what do you do next?
You go through the plan with them one more time and confirm that they agree with the scope and activity list. You define an escalation process for them to alert you immediately if issues arise. O You schedule a meeting to let them brainstorm things that could go wrong. They are already tired of project planning, so you doubt they will identify anything new, but hopefully this will help them get comfortable with the current plan.
Answer: You go through the plan with them one more time and confirm that agree with the scope and activity list. You define an escalation process for them to alert you immediately if issues arise.
[because the plan will be to get the make others comply with the plan and the objectives. Furthermore, to sit with the entire team and find the main issues that can hinder the work and working on the same to remove the barriers]
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