What are the minutes and agenda of a meeting? How do they benefit organizations?
What will be an ideal response?
Every organization, business or social, has meetings and must keep a record of what happens
at these meetings. These records of the proceedings of meetings, called "minutes," are
another type of report used in business. The minutes serve as a permanent record of the
decisions reached and the actions that are to be taken. The minutes can also be used to
inform those who were not at the meeting of what took place. The minutes of a meeting are
the record of the proceedings of that specific meeting. Accurately recording the business
conducted at a meeting is important, because the minutes usually serve as the only historical
record of a meeting. Minutes are taken, prepared in an acceptable format, and distributed to
meeting participants and others who have reason to see them.
An agenda is a brief chronological list of the business to be transacted at the meeting and acts
as a guide to the person presiding at the meeting. The agenda also helps the recorder check
that all scheduled items are accounted for in the minutes.
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